{"id":1099,"date":"2020-11-22T08:19:22","date_gmt":"2020-11-22T07:19:22","guid":{"rendered":"https:\/\/aktasens.fr\/?p=1099"},"modified":"2024-06-18T10:49:59","modified_gmt":"2024-06-18T08:49:59","slug":"comment-organiser-des-reunions-productives-et-interactives","status":"publish","type":"post","link":"https:\/\/aktasens.fr\/en\/comment-organiser-des-reunions-productives-et-interactives\/","title":{"rendered":"How to organize productive and interactive meetings?"},"content":{"rendered":"
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Meetings are essential for making progress and making decisions on strategic issues that affect a team and contribute to the company's long-term success. That said, participants who attend too many meetings often see them as obstacles to their work, attending out of obligation or frustration, with limited attention and concentration. Why is this? Because a professional meeting, however simple the term may seem, requires organization, preparation, structure, and facilitation before, during, and after! Taking the time to consider this aspect contributes to the company's results, adds value, and optimizes everyone's time for greater efficiency and engagement.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Claire was chosen by her class to lead a project on the school's social and environmental responsibility. She decided to organize a working meeting to discuss the topic. She sent an email invitation 48 hours before the meeting to the 26 students in her class, plus 20 others from other classes, as well as about ten teachers. On the day of the meeting, only 15 people were present. She asked for their opinions on the actions to be taken. Five people took up the topic and launched into an endless debate about the school's problems, straying from the initial subject. The others observed silently or looked at their phones. The meeting lasted three hours instead of two. And Claire left with a feeling of frustration and incompleteness, and no concrete plan of action. <\/em><\/p>\n

What happened? Claire's intention was commendable and justified. How could this meeting have taken such a turn?<\/p>\n

I suggest we explore what Claire could have done before, during, and after the meeting to improve the situation.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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1. Before the meeting<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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For a meeting to be productive, engaging, and contribute to the profitability of the project or company, it is essential that it be structured, dynamic, and focused. This means that a clear framework must be established, facilitation techniques must be carefully planned, and the meeting's topic must be specific and clearly defined. Here, in chronological order, is what this might look like:<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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a. Define the theme of the meeting and the topics to be addressed: <\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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First and foremost, it's important to consider the meeting's objectives. This helps maintain focus on expectations and better understand the issues at stake. In Claire's case, this means breaking down the theme of "social and environmental responsibility of her school" into one or two topics to be discussed, in order to generate decisions during the meeting. What does Claire expect from this meeting? What results does she hope to achieve? On which aspects does she need decisions made? What are her current priorities? Which topics are most important and why?<\/p>\n

For Claire, it could be:<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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